OTW Board Meeting Explainer
As part of our second call to action, we’re asking fans to attend OTW Board meetings and ask questions about what the Board is doing to fulfill the promises it made to combat racist harassment on its platforms and make the organization and its projects more welcoming to fans of color.
With thanks to Punk for allowing us to utilize their work, here’s what you need to know about Board meetings:
The OTW Board will be holding a public meeting on July 2, 2023 at 20:00 UTC. Find out what time that is for you.
Board meetings are held quarterly (every three to four months) and are open to the public. You don’t need to be an OTW member to attend! Meetings are generally announced on the OTW Twitter about a week before and again an hour before, though this lack of transparency is something we’re pushing the OTW to change. As part of our call to action, we’ve launched a letter-writing campaign urging the OTW to make these announcements more broadly across its social media and on the OTW News site itself.
Right now the only place on the site where you can reliably find the meetings is on the Board’s Google Calendar, which you can add to your own and set notifications for new events. The agenda for the next meeting can also be found at the bottom of that page.
Here’s the currently planned agenda for the July 2 meeting:
- Decisions taken since the previous meeting;
- Update wording on our mission statement;
- Diversity efforts update;
- Any Other Business.
Meetings are held on Discord. Join with this invitation link →
If it’s your first time on the server, you’ll have to agree to the rules of conduct in #01-some-rules with a thumbs-up and choose a role in #02-role-selection. Then you’ll be allowed into the #public-board-meetings channel.
Board meetings are scheduled for an hour. During the meeting, the Board takes relevant questions about the business at hand. If there’s time, there’s an open question period at the end, but you have to get your question in before the hour’s up. We don’t know about you, but we definitely have a list of questions that need answering. It’s also helpful to ask follow-up questions if a Board member gives an evasive or vague answer. Pressing for more information in these meetings is often the only way we get it.
If you aren’t already on our Board meeting mailing list, you can sign up for it here, along with our other End OTW Racism projects.
We hope to see you at the meeting!
—The Fandom Against Racism Team















